Position Title: Client Communication Officer
- Responsible for treating and responding to emails received via the Pension Solution mailbox and handling live chats received via the website.
- All correspondence sent by clients are to be responded to within approved SLAs, providing correct and adequate information to the clients in responding to their requests, enquiries and complaints as they relate to their Retirement Savings Account and other funds managed by SIPML.
- Update client details as requested by the client and ensure that client details are correct and up to date while maintaining the confidentiality of client information.
- Treating all emails received in the Pension Solution mail box within defined SLAs
- Prompt responses to live chats from the website
- Treating all client letters and other letters received within defined SLAs
- Make all client details changes as requested by clients via emails or letters correctly and ensure that clients’ details are correct and up to date based on interactions with clients via emails and letters
- Protects the organization’s value by ensuring confidentiality of client information
Processes and Reporting
- Ensure proper logging of all client interactions and classification of requests, enquiries and complaints
- Ensure that all logs and reports are correctly filled to aid the unit’s daily, weekly, monthly and quarterly reporting as required
- Ensure proper and timely execution of assignments delegated by the team lead/unit head
Key Performance Measures
- Compliance with all SLAs and reporting timelines both internal and external
- Positive feedback and ratings from customers through customer surveys
- Positive feedback and ratings from internal reviews, audits, mystery shopping etc.
Preferred Qualification and Experience
- Bachelor of Science in Business Administration or any relevant subject
- Knowledge of the Pension Reform Act 2014 and related guidelines
- Computer literacy, the efficient use of Microsoft Excel, MS Word etc
- Work experience in a customer service related function will be an added advantage
- Strong communication skills i.e. well-developed verbal and written communication skills
- Excellent client and networking skills
- Superb organizational skills and the ability to multitask
- Strong time management skills with an appropriate sense of urgency and proactivity
- Attention to details