Admin Officer ARM Harith Investment Limited

Established in 1994 as an asset management firm, ARM offers wealth creation opportunities through a unique blend of traditional asset management and alternative investment services. We enable businesses to thrive, and help our clients to maximize their returns and realise their most important goals. For over two decades, we have built a firm uniquely equipped to achieve these objectives and our reputation for quality research, investment expertise and value-added services has endeared us to clients both locally and internationally. Throughout our history, we have strategically positioned ourselves to take advantage of growth opportunities within Africa and major international markets on behalf of our clients.

Position Title: Admin Officer

Duties and Responsibilities

  • Ensure efficient collection and distribution of mails from the post office
  • Efficiently coordinate all outgoing mails to head office and the various branches
  • Review admin accounts to monitor and control extra-budgetary expenditure
  • Ensure regular service and maintenance of the branch’s fleet of cars
  • Attend to all official requests from members of staff
  • Ensure conducive work environment for all staff
  • Ensure provision of furniture and sitting arrangement for new and all members of staff in the branch
  • Supervision of drivers, security personnel, cleaners, gardener, janitor and all support staff
  • Liaising with services providers like PHCN, Nitel, Water Corporation, suppliers and contractors to ensure uninterrupted provision of services
  • Ensure prompt collection and payment of all bills
  • Buying flight tickets, booking hotels, requesting for travel allowance and organizing local transportation for members of staff on official trips
  • Ensure prompt and regular service and maintenance of the generator
  • Ensure prompt delivery of diesel for the generator
  • Ensure prompt delivery of daily newspapers and journals
  • Supervision security men, cleaners, janitor and all support staff
  • Oversee adequate and timely maintenance of branch’s assets and equipments
  • Review admin accounts to monitor and control extra-budgetary expenditure
  • Stock and general office administration
  • Manage the branch’s fleet of vehicles and ensure efficient allocation of vehicles
  • Provide efficient management of archives to enhance accuracy and adequacy of record keeping
  • Monitor standard of service provided by various admin service contractors to ensure good quality and conformity with terms of agreement

Recommended Key Performance Indicators (KPIs) : As defined by supervisor.

Key Competencies

Behavioral

  • Achievement – BHR001 (Level 2/4)
  • Analytical Thinking – BHR002 (Level 1/4)
  • Customer Service Orientation – BHR003 (Level 1/4)
  • Entrepreneurship – BHR004 (Level 1/4)
  • Flexibility – BHR005 (Level 2/4)
  • Holding People Accountable – BHR006 (Level 1/4)
  • Intercultural Competence – BHR007 (Level 1/4)
  • Leading and Developing Others – BHR008 (Level 1/4)
  • Professional Confidence – BHR009 (Level 1/4)
  • Relationship Building for Influence – BHR010 (Level 1/4)
  • Self-Awareness – BHR011 (Level 1/4)
  • Team Working – BHR012 (Level 1/4)
  • Working Strategically – BHR013 (Level 1/4)
  • Communicating Effectively – BHR014 (Level 1/4)

Technical

  • General Administration – GST002 (Level 3/4)
  • Inventory Management – GST003 (Level 2/4)
  • Vendor Management – GST005 (Level 2/4)
  • Logistics Management – GST006 (Level 2/4)

REQUIREMENTS

  • Ordinary National Diploma
  • Minimum of one year of prior work experience required.

Application Deadline: Not specified

Click here to apply

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